Poster Presentations

Important

• If you are not able to present your poster, you are kindly requested to contact the organising office as soon as possible ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it ).
• Should you be unable to attend the meeting, please indicate whether - one of the co-authors will present the paper, - the abstract should be removed from the abstract book.
• Your help in saving costs substantially by avoiding empty poster boards is highly appreciated.

Presence at Posters:

Poster mounting

will be possible from: Wednesday, July 4, 16:00 hrs

Poster removal

will be possible till: Saturday, July 7, 14:00 hrs

Please note that posters not removed until then, will be taken down by the staff of the conference centre and will not be stored or sent to the authors after the meeting.

Format

• The usable surface on the poster board will be 90 cm width x 150 cm height (approx. 35 x 59 inches).
• Only adhesive tape can be used to mount posters. Material will be made available.

Online Poster Printing Service

abstracts.webges.com/wonca2012

Some additional useful information

• Adding your passport photograph may facilitate contacts during the congress.
• The lettering of the poster heading should be at least 2.5 cm high. Detailed information should be provided in a smaller type, but remember that your text must be easily readable from distances of at least 1 meter.
• As you know, an effective poster should in fact be self-explanatory. Therefore, a good structure in background, aims, methods, results and conclusions with short subtitles and a clear focus only on the most important aspects of your study is essential. The key message should be easy to read and to recall for the observers passing by.
• Please check your spelling before printing the final poster version.

Oral Presentations

Important

If you are not able to present your talk for any reason, you are kindly requested to contact the ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it ) immediately and to notify them of any change of presenter or withdrawal.

Speaking Time

The chairpersons of your session will be strict in allowing no more than the time allotted to your paper. Remember to allow some time for the changeover of speakers and chairperson's introduction, and for questions and discussion.

Please rehearse your talk to make sure it will fit comfortably into the available time.

Please note that, as a rule, presenters can show a (final) slide with all acknowledgements, however, in view of the short time available, names cannot be read to the audience.

Make yourself known to the chairpersons and/or the room assistant in your session room before the beginning of the session.

Projection and Technical Setting

PowerPoint is the only communication tool available in all session halls. Overhead projection, slide projection or flipcharts is not available.

1. Speakers are kindly asked to observe that only computers provided by the congress may be used for showing your presentations. All PowerPoint presentations must be handed in at the preview centre.  
2. All presentations are loaded into a PowerPoint handling system that will store and distribute your presentation to the session hall in time for your session.  
3. All PowerPoint presentations should be handed in at least 2 hours before the session starts.  
4. Please check your presentation carefully on the preview room computer assigned by the staff before the final sign off.  
5. The professional staff of the preview centre will load your presentation into the system so that it will be available on the computer in your session hall when you come to speak.  
6. If you are doing more than one speech during the congress, you may upload all your presentations at the same time and they will be sent to their corresponding session halls at the time of your sessions.  
7. The PowerPoint handling and distribution system is optimized for MS PowerPoint 2007 (Office 2007) and “*.pdf” (Adobe Acrobat)-files. The uploading of  “DVD-Movies” is not supported.  
8. The supported data media are: Floppy Disk, CD, DVD (as Data-storage-medium) and USB-Memory Key. You may want to carry a second key/CD as a back-up in case there is any insoluble technical problem. All needed files (including the movie files!) – have to be saved on the data media. Presentations can also be taken off speakers notebooks at the Preview centre.
9. The fonts that are used in the presentations should be „Latin-based fonts“. If the speaker needs special fonts, they should be stored as „embedded fonts“ with the presentation (File -> save as „name of presentation“ and under „tools“ ->save options mark the checkbox „embed True type fonts“ and select „embed all characters“).
10. When using mathematical symbols please use these which are available under Latin fonts (unicode or DOS: Western Europe). These can be shown without any problems in Office 2007.  
11. As format for embedded movies “MPEG2 – movies” are preferred (but can also be *.avi, *.wmv ). If Codecs are used, the Code package DIVx in the current version, which can be found under www.divx.com, should be chosen.  
12. Presentations should be saved as „*.ppt“, “*.pptx” ( = PowerPoint) or „*.pps“,*.ppsx“ (=PowerPoint Slideshow) – file and movies as separate files on the data media.  
13. The computers and projectors will be set up and optimised for 1024 x 768 resolution (ratio 4 : 3).

These guidelines should be seen as a matter of improving the effectiveness of the Preview System and in consequence also the speakers comfort.